Company: Keough Mechanical Corp. 

Position Title: Project Coordinator

Location: Merrillville, Indiana

Company Information: Keough Mechanical Corp. is family owned and operated since 1946. We proudly serve Indiana and Illinois by offering full-service mechanical contracting, extending beyond "traditional" plumbing projects. Our team of experienced professionals handles projects of all scopes and sizes, with particular emphasis and specialization in the industrial, commercial, and institutional sectors of the marketplace. We are licensed in Indiana (CO88801961), Illinois (055-009393), and Chicago (SBC119157).

Primary Responsibilities: Keough Mechanical is seeking a Project Coordinator to join our team based in Merrillville, Indiana. This is an early-career position ideal for someone who is organized, eager to learn, and comfortable working in a fast-paced environment. We are looking for a team player who takes ownership in his/her work, thinks critically to create solutions, and communicates effectively. You will play a critical role in supporting our estimating and field teams. This position ensures that all aspects of project planning, bidding, and execution are organized, documented, and tracked. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple projects simultaneously. Prior construction experience is helpful but not required. We’re happy to train the right candidate. Job requirements include, but are not limited to, the following tasks:

• Assist estimators throughout the bidding process, from initial submission to final award.

• Coordinate with subcontractors (pipe insulators, excavators, sheet metal, etc.) to secure necessary services for projects.

• Manage hard copy and digital project files, including licenses, insurance documents, bid summaries, and scope letters.

• Track submitted bids, monitor success rates, and maintain organized records for management review.

• Handle change orders, ensuring proper documentation, signatures, and approval for work outside the original scope.

• Gather material requirements from estimators or plumbers and solicit bids from suppliers to ensure timely procurement.

• Attend internal meetings and site visits as needed to support the estimating team.

• Perform general administrative tasks, including scanning, filing, and data entry.

• Support the team in meeting deadlines and maintaining accurate project information.

• Manage time efficiently to meet scheduled deadlines across multiple ongoing priorities.

• Research, source, and purchase tools, materials, and equipment; monitor pricing trends and provide recommendations.

• Serve as a central point of contact between estimators, field staff, subcontractors, and suppliers to ensure seamless project execution.

• Analyze bid data, costs, and project materials to support informed decision-making.

• Demonstrate strong numerical skills and the ability to work accurately with budgets, estimates, and pricing information.

Skill Set Required:

• Experience in Construction Management Technology, Engineering, or related field

• Minimum two (2) years of verifiable related work experience, additional relevant work experience may be considered in lieu of the desired degree

• Strong attention to detail and organizational skills

• Basic computer skills – especially Microsoft Excel, Word, and Outlook

• Willingness to learn estimating software (Trimble) and construction processes

• Good communication skills and a team-player mindset

• Previous experience in construction or administrative support is a plus, but not required

Benefits:

• Monday through Friday

• Full-time, hourly position (starting pay based on experience)

• Health insurance

• 401k with employer contributions